What this front desk sop & scripts does for med spa owners and aesthetic clinic managers
An editable Word + PDF template built for med spas, aesthetic clinics, and injectors.
This template standardizes reception with morning / during-the-day / end-of-day task lists, four phone and consult scripts, and five service standards. Open it in Word or Google Docs, replace the bracketed placeholders with your company name, logo, prices, and terms, and it's ready to use on your next job.
The front desk is where clients form their opinion of the business and where turnover does the most damage. A written SOP with phone scripts and a daily task list captures what your best front-desk person does and makes it repeatable, so training takes days and the client experience does not depend on who is on shift.
What is inside the template
- Phone scripts for new inquiries, bookings, cancellations and complaints
- Scheduling rules and appointment types
- Check-in and check-out sequences, including forms and payments
- Daily task list by time of day
- Escalation and problem-handling guidance
- Med Spa-specific procedures
How to use it (step by step)
- Edit the scripts and rules to match how you want calls handled.
- Walk the current team through it and capture anything missing.
- Give every new hire the SOP on day one and review it after two weeks.
Common mistakes this template helps you avoid
- Writing an SOP nobody reads; keep it practical and short.
- Not updating it when a procedure changes.
Expert tips from the field
- Record one great call and compare it to the script; adjust the script, not the person.
- Add a 'what to do when the system is down' section.
Why med spa owners and aesthetic clinic managers choose this over a generic template
Generic forms are written for nobody in particular. This one was written for medical spas and aesthetic clinics: the fields, wording and clauses reflect real med spa work such as a neurotoxin appointment for forehead lines or a dermal filler consultation. It uses plain language clients can read, it has a header block for your logo and license number, and it matches the other Med Spa templates in the set so your intake, consent, policy and checklist documents look like one system.
Explore the full Med Spa template collection and paperwork guide, or see how it fits with the related documents below.
